Serving as a District Committee Member strengthens the member's connection to their local A.A. community and introduces them to the broader fellowship of world-wide service.
What is a District Committee Member?
Each D.C.M. represents a sub-district made up of 10 or so groups. D.C.M.s and Alternate D.C.M.s are elected at the District meeting and, ideally, will hold the position for the term of a panel (two years).
The district committee member (D.C.M.) is an essential link between the group General Service Representative (G.S.R.s) and the area delegate to the General Service Conference. As leader of the district committee, made up of all G.S.R.s in the district, the D.C.M. is exposed to the group conscience of that district.
– reprinted from AA.org’s District Committee Member page.
As with our personal recovery journey, District 6 D.C.M.s have the flexibility to decide which groups they represent as they form sub-districts, and also discover their own personal way of connecting to those groups.
For more information see the pamphlet Your District Committee Member.
What does a District Committee Member do?
In addition to helping convey the group(s) conscience to General Service Conference, the D.C.M.:
- Helps groups stay connected to events, access literature and find meetings and treatment facilities. Let your groups know you are available to help in many ways. You might ask to attend the group business meeting.
- Encourages participation in service to the arms of AA (the District, the Area and General Service). The benefit of having a G.S.R. may not be obvious to some groups. As the group is the heartbeat of A.A., the General Service Representative (G.S.R.) is their voice to the greater fellowship. Most groups are excited to participate in District events and members find the joy of service through District and Area activities. But always remember, each group is autonomous. Some groups prefer to remain independent.
- Keeping a group’s contact information up to date with our District Registrar is an important aspect of a D.C.M.’s service.
Tools to help the District Committee Member
A service sponsor is an important resource when questions arise.
Guidelines for D.C.M.s are included in the following:
Links to additional resources which may be helpful when discussing service opportunities with A.A. Groups. (such as information about General Service Representatives) can be found on the District 6 Website’s A.A. Meeting & Service Resources page.
Intergroups/Central Office resources in Indian River, St. Lucie (serving Okeechobee) and Martin Counties. Often the Intergroup or Central Office is aware of group changes before the D.C.M. Through this communication line we can support cooperation and avoid duplication of effort to maintain our databases.
Access to the District 6 database for your sub-district. This information is confidential and it is your responsibility to ensure that the anonymity of all our members is protected. This information should only be used for specific sub-district communication. D.C.M.s can contact the District 6 Registrar for further information.
GENERAL GUIDELINES FOR DISTRICT COMMITTEE MEMBERS AND ALTERNATE DISTRICT COMMITTEE MEMBERS
The qualifications for a District Committee Member (DCM) or Alternate District Committee Member (ACM) must have a minimum of two years of continuous sobriety and one year as a past or present GSR in any of the ninety three 93 areas within the United States and Canada.
The District Committee Member (DCM) is an essential link between the group General Service Representative and the Area Delegate to the General Service Conference. Their job is a 2-way street.
In District 6 we have sub divisions in each of our counties within our District. We have a total of five counties that the DCMs serve. These counties are Glades County (Northern section), Indian River County, Martin County, Okeechobee County and St. Lucie County.
DCMs are usually responsible for the right number of groups in terms of the committee members ability to keep in frequent touch with them to learn the problems and to find ways to contribute to their growth well-being. This could be as few as five or as many as 90 groups. Population density and the geographic size of the district will affect the ability of the DCM to communicate with their groups See chapter three in the Service Manual.
The DCM's from each county select a County DCM coordinator, who has responsibility for all DCM's in that county. The DCM's and DCM coordinator in each county are responsible to the alternate chairperson in District 6 (who is designated as the overall DCM coordinator for the district).
The DCMS from each county along with the county DCM coordinator from that county provide a new set of subdivisions at each 2 year rotation with the DCMS assigned to the groups that they prefer to serve. The DCM coordinator will report the names of the DCMs assigned to each sub division to the registrar for the purposes of roll call and identification.
Each county DCM coordinator will have an available copy of the assigned groupings with the assigned DCM so that new GSRs and alternate GSRS will know who the DCM is.
for their group. This person will also provide the overall District DCM Coordinator (Alternate Chairperson) with a copy of the above.
DCMs are allowed to make motions at both the district and area. When planning on doing a motion the individual must comply with regulations for both the district and the area in order to present the motion. They should consult their service sponsor if they are planning to present a motion.
As a member of the District, DCMs are part of the voice of the group’s conscience.
DCMs should try to meet with any new General Service Representatives (GSR) from the groups to which they are assigned prior to their first District meeting. They should also plan on meeting with their GSRS on a regular basis to discuss their collective issues and seek solutions. Either the DCM or GSR can bring the issues to the district meeting for discussion.
DCMs receive reports from the group conscience meetings through their GSRs and through frequent personal contacts with their assigned groups. They can also help the GSRs prepare their report for the group conscience meeting.
The District elects DCMs through the third legacy procedure. If a newly elected DCM is a current GSR, they are required to resign from the group service position. They should encourage the group to elect a new GSR to fill the vacancy. DCMs must be willing and have the time and energy to serve the District to the best of their ability.
The term of the DCM is two years and generally coincides with the South Florida Area election of officers. Elections are held in even years at the November District Meeting with service to begin the following January.
A candidate wishing to serve as DCM will be given the opportunity during the District Business Meeting in November of the even year to state their qualifications. If there is more than one candidate for an office, the voting will be by written ballot. When there is only one candidate, the election will be by a show of hands. The candidate must receive a majority vote.
In the spirit of rotation, no person shall be a candidate for immediate re-election to the same position unless no one else stands for the position and should wait at least one month before re standing. Motion # 594.
DCMs regularly attend all District Meetings and Area Quarterlies/Assemblies. DCMs are defrayed by the District for Quarterly/Assembly attendance and participation as per District resolution.
The DCM should report to the area quarterly business meeting at 8:45 am to be included in the in the count for voting at the area.
DCMs occasionally attend meetings and group conscience/business meetings of the groups they serve.
When requested by the district chairperson the DCM presents an oral report of no more than 4 minutes, to the district, about the activity going on in their groups. They provide their written report to the recording secretary for inclusion in the monthly business minutes.
When requested by the district chairperson the DCM or a Committee Chairperson will serve to present an orientation to the new GSRs.
DCMs explain the importance and significance of service work, answer questions, provide information, promote the 7th Tradition and our self support efforts, and assist the GSR wherever possible. They ensure the GSRs are acquainted with all GSO Guidelines and Conference approved service material including but not limited to those listed under GSR Responsibilities and Duties."
DCMs help GSRs make informative and interesting reports to their groups and encourage them to bring new members to service events.
DCMs help keep groups informed about Conference approved books and pamphlets.
DCMs organize workshops and/or sharing sessions on service activities.
DCMs bring Traditions problems to the attention of the District Chairperson.
DCMs make a regular practice of talking to groups about the opportunities and responsibilities of General Service work.
The DCM will deliver contribution letters to their groups when provided by the Area and District Treasurer.
GENERAL GUIDELINES FOR COMMITTEE CHAIRPERSONS AND ALTERNATE CHAIRPERSONS
This page is all of the general guidelines that the committee chairpersons have in common. This page will be in the legacy of service once only and the succeeding pages will be the selective scope/procedures for each chairperson position.
The qualifications for chairperson for these committees, per resolution (# 517 02/2014). Individuals must have a minimum of two years of continuous sobriety and one year as a past or present General Service Representative GSR) in any of our ninety three (93) areas within the United States and Canada. An alternate chairperson be appointed as a member of all the District 6 standing committees. The chairperson of these committees will appoint this person pe resolution (# 603 07/2019). The alternate chairperson must meet the same requirements set by resolution as standing district committee chairpersons and be defrayed at the rate set by resolution for attending area quarterly assemblies in the absence of the committee chairperson unless otherwise defrayed. The term of the DCM is two years and generally coincides with the South Florida Area election of officers. Elections are held in even years at the November District Meeting with service to begin the following January.
There will be no waived requirements/qualifications for any of the district officers, committee chairpersons, DCMs and ACMs
All of the district standing committees are composed of a chairperson that has been elected by the District 6 body per requirement resolutions. The Current Practice Committee Chairperson position, by resolution, is automatically filled by the immediate past District 6 chairperson when willing and able to serve. If this individual is not available to serve then the Current Practice Chairperson is selected as above. The Finance Committee chairperson is appointed by the current District 6 chairperson. The Finance Committee Chairperson appoints two members from the General Service body with financial backgrounds. An alternate chairperson is appointed by the chairperson also as per requirement resolutions, Other members of the committee are DCM's, ACM's, GSR's and AGSRs. Also, anyone from any of our groups, may be a member of these committees and they do not have to be participating in general service with District 6. The Finance Committee does not utilize volunteers
SCOPE AND PROCEDURE
These two items will be the responsibility of the current serving chairperson for evaluating the committee's business and functioning for the two year panel of service. This reflects the overall duties and activities of each service entity in District 6, Area 15. All of the currently serving District 6 Officers, Committee Chairpersons and the overall DCM Coordinator (alternate district 6 chairperson)
The following items pertain in general to all the above mentioned people
The committee holds a scheduled meeting, when necessary for members. Most communication and work distribution is done via computer
The Chairperson, or Alternate Chairperson in their stead, attends all District 6 business meetings and presents an oral report of no more than 4 minutes, providing a written copy to the Recording Secretary for inclusion in the district 6 business meeting minutes
The Chairperson, or Alternate Chairperson in their stead, attends the quarterly Area 15 committee meeting and the Area Assembly.
Receives defrayed funding, from the district treasurer, for the cost of attending the Area 15 quarterly weekends. This is usually one nights lodging at the agreed quarterly room rate. Or may receive defrayment to and from the quarterly, if they have not stayed overnight as above, at the current IRS reimbursement on mileage
Expenses incurred performing duties of this office must be submitted to the Treasurer, including items, which, you, individually, are absorbing as a contribution. These must be itemized to enable annual budgeting for the district as a whole.
All voting members of district 6, plus the chairperson (a non voter, who casts a vote only in the event to break a tie) have a right to put forth a motion to the body
All district 6 trusted servants refrain from standing on election day for the same position unless they are fulfilling an unexpired term. However after the election day is over they may stand for the same position if they so desire at any time when requests are done to fill empty positions
All District 6 officers, and committee chairpersons will provide, at the October business meeting during their report time, a description of what their position is and what has been done in the past two years This will give anybody a general idea of what each position entails in a general preview of the job description so as to let those interested make an informed decision about standing for the positions
Reviews the scope/procedure of the position listed in the Legacy of Service document and provides a notation of no changes or makes changes and submits the information to the Current Practice Committee Chairperson at the October business meeting at the two (2) year rotation time. In addition, changes needed to be added to the scope/procedure due to motions passed or committee decisions may be submitted, at any time, to the Current Practice Committee Chairperson. The Current Practice Committee Chairperson will be responsible for submitting the changes to the Legacy of Service document and to the Website Committee Chairperson for inclusion in the District 6 Website. These changes will be designed to guide the next chairperson selected for the position.