Saturday, November 4, 2023 5:30 to 9PM
First Presbyterian Church
520 Royal Palm Blvd, Vero Beach
- – please bring a dessert to share
- – Please bring AA Literature to raffle
- – Ticket contribution $20
Sponsored District 6 Self-Supporting Events:
SPAGHETTI DINNER to be held in the month of February following the January Assembly. To be held in St. Lucie County. Proceeds to support District 6.
FOUNDERS DAY LUNCHEON AND ICE CREAM SOCIAL held in June in Martin County, with the Archives Committee providing four speakers with 25 years or more sobriety, one from each county. Proceeds to support District 6.
OKEECHOBEE FISH FRY held in August August or Septemeber in Okeechobee County. Proceeds from the event to support District 6.
GRATITUDE DINNER held in November in Indian River County. Proceeds to support the General Service Office.
Co-Sponsored District 6 Committte Events:
BOWLING FOR BIG BOOKS to be held in February or March. Proceeds to support the purchase of AA Conference approved literature distributed by the Corrections Committee.
BREAKFAST FOR BIG BOOKS to be held in February or March. Proceeds to support the purchase of AA Conference approved literature distributed by the Treatment Committee.
Interested in Helping?
In addition to the Events Committee charperson and treasurer, a committee is formed for each event to manage the following:
- a Chairperson to manage the event and act as a liaison with the event site
- a Coordinator for food and catering
- a Setup and Cleaup crew
- an Emcee for the meeting
Other services needed:
- Selling tickets
- Finding Speakers
- Collecting literature donations for raffles
Detailed committee responsibilities are in the Legacy of Service.
To contact the District 6 Events Committee, please email: Events@District6AA.org.
EVENTS COMMITTEE SCOPE AND PROCEDURE
To provide entertainment and fun for our alcoholics through a series of events held throughout year, all of which are self supporting events
The committee works with a Chairperson, Alternate Chairperson and an Events Treasurer (not related to the District Treasurer's job responsibilities but cooperates with that individual with all funds). Each has specific responsibilities. The committee chairperson acts as an agent to obtain space for all of the venues presented during a calendar year, The committee chairperson takes upon the responsibility for obtaining such venues, contacting locations in advance, to booking and paying a required deposit when obtaining the contract. This is usually done months in advance to secure date and time. This individual and the District Chairperson work on the contract and the chairperson signs the contract when all financial, time element aspects, and general responsibilities of the district regarding the place for the event have been agreed upon. The Events Treasurer keeps track of all of the expenses for each event.
The Events committee has a separate checking account that is not associated with the District general account. Each committee is responsible for maintaining receipts for expenses. The individual who spent money receives a check from the Events Treasurer. The Events Treasurer gives a final expenditure report at the end of the event and turns over any proceeds to the District Treasurer to be assigned to different entities. Each event's proceeds are allocated to a special entity (per Current Practice listed below).
There are many sub committees involved in the process of putting together an event. These committees are a chairperson and co chairperson, food preparation, salad preparation, decorating, refreshments (water and soda), servers, raffle tickets (only AA approved literature and vouchers for our events), ticket sales, speaker, coffee, greeters, desserts, set up, cleanup, and basket contributions, (clothes line gratitude dinner only) and supplies. The General Service Representative, or a District Committee Member asks groups if they want to participate in any event and then signs them up for a specific committee. There is no requirement, that an individual, who is not in General Service, cannot be a volunteer of any of these committees.
People for the district scheduling any events should check with the local Inter groups, (Martin County, St Lucie County/Okeechobee) and Central Office (Indian River County) for conflicting event dates. Likewise when the inter group or central office schedule events they should check with the district for conflicting event dates.
District 6 holds its self-supporting events in the following manner each year.
1. SPAGHETTI DINNER to be held usually in the month of February following the January Assembly. To be held in St. Lucie County. Proceeds from the event support District 6
2. FOUNDERS DAY LUNCHEON AND ICE CREAM SOCIAL to be held usually in the month of May following the April Assembly. To be held in Martin County. The Archives Committee helps find two to four speakers with 25 years or more sobriety. Proceeds from the event to support District 6
3. FISH FRY to be held usually in August following the July Assembly. To be held in Okeechobee County. Proceeds from the event to support District 6
4. GRATITUDE DINNER to be held usually in November following the October Assembly. To be held in Indian River County. Proceeds from the event to support the General Service Office in New York.
Also assists the Treatment Committee, the Corrections Committee and the District with other scheduled events.
Assists with the Treatment committee that holds a Breakfast for Dinner event. No set date and time is preferred. Proceeds to support the Treatment Committee with the purchase of AA materials (books and literature to dispense at treatment facilities). The event is scheduled after the main events have been scheduled. It can be any time of the year and can be set up in any county but usually is held in St Lucie County.
Assists with the Corrections Committee that holds a Bowling for Big Books event. No set date and time is preferred. Proceeds to support the Corrections Committee with the purchase of AA materials, (books and literature to dispense in correctional facilities, when allowed). The event is scheduled after the main events have been scheduled. It can be any time of the year and can be set up in any county but usually is held in Martin County.
Assists the district with a Carry the Message Day which is scheduled annually or periodically during the year
For both, the Breakfast for Dinner and the Bowling for Big Books events, the monies involved are deposited into the Events account and checks are written on a monthly basis for reimbursement for literature and other expenses.
To contact the District 6 Events Committee please email Events@district6aa.org or contact the individual chairperson whose information is on the current District 6 agenda.
GENERAL GUIDELINES FOR COMMITTEE CHAIRPERSONS AND ALTERNATE CHAIRPERSONS
This page is all of the general guidelines that the committee chairpersons have in common. This page will be in the legacy of service once only and the succeeding pages will be the selective scope/procedures for each chairperson position.
The qualifications for chairperson for these committees, per resolution (# 517 02/2014). Individuals must have a minimum of two years of continuous sobriety and one year as a past or present General Service Representative GSR) in any of our ninety three (93) areas within the United States and Canada. An alternate chairperson be appointed as a member of all the District 6 standing committees. The chairperson of these committees will appoint this person pe resolution (# 603 07/2019). The alternate chairperson must meet the same requirements set by resolution as standing district committee chairpersons and be defrayed at the rate set by resolution for attending area quarterly assemblies in the absence of the committee chairperson unless otherwise defrayed. The term of the DCM is two years and generally coincides with the South Florida Area election of officers. Elections are held in even years at the November District Meeting with service to begin the following January.
There will be no waived requirements/qualifications for any of the district officers, committee chairpersons, DCMs and ACMs
All of the district standing committees are composed of a chairperson that has been elected by the District 6 body per requirement resolutions. The Current Practice Committee Chairperson position, by resolution, is automatically filled by the immediate past District 6 chairperson when willing and able to serve. If this individual is not available to serve then the Current Practice Chairperson is selected as above. The Finance Committee chairperson is appointed by the current District 6 chairperson. The Finance Committee Chairperson appoints two members from the General Service body with financial backgrounds. An alternate chairperson is appointed by the chairperson also as per requirement resolutions, Other members of the committee are DCM's, ACM's, GSR's and AGSRs. Also, anyone from any of our groups, may be a member of these committees and they do not have to be participating in general service with District 6. The Finance Committee does not utilize volunteers
SCOPE AND PROCEDURE
These two items will be the responsibility of the current serving chairperson for evaluating the committee's business and functioning for the two year panel of service. This reflects the overall duties and activities of each service entity in District 6, Area 15. All of the currently serving District 6 Officers, Committee Chairpersons and the overall DCM Coordinator (alternate district 6 chairperson)
The following items pertain in general to all the above mentioned people
The committee holds a scheduled meeting, when necessary for members. Most communication and work distribution is done via computer
The Chairperson, or Alternate Chairperson in their stead, attends all District 6 business meetings and presents an oral report of no more than 4 minutes, providing a written copy to the Recording Secretary for inclusion in the district 6 business meeting minutes
The Chairperson, or Alternate Chairperson in their stead, attends the quarterly Area 15 committee meeting and the Area Assembly.
Receives defrayed funding, from the district treasurer, for the cost of attending the Area 15 quarterly weekends. This is usually one nights lodging at the agreed quarterly room rate. Or may receive defrayment to and from the quarterly, if they have not stayed overnight as above, at the current IRS reimbursement on mileage
Expenses incurred performing duties of this office must be submitted to the Treasurer, including items, which, you, individually, are absorbing as a contribution. These must be itemized to enable annual budgeting for the district as a whole.
All voting members of district 6, plus the chairperson (a non voter, who casts a vote only in the event to break a tie) have a right to put forth a motion to the body
All district 6 trusted servants refrain from standing on election day for the same position unless they are fulfilling an unexpired term. However after the election day is over they may stand for the same position if they so desire at any time when requests are done to fill empty positions
All District 6 officers, and committee chairpersons will provide, at the October business meeting during their report time, a description of what their position is and what has been done in the past two years This will give anybody a general idea of what each position entails in a general preview of the job description so as to let those interested make an informed decision about standing for the positions
Reviews the scope/procedure of the position listed in the Legacy of Service document and provides a notation of no changes or makes changes and submits the information to the Current Practice Committee Chairperson at the October business meeting at the two (2) year rotation time. In addition, changes needed to be added to the scope/procedure due to motions passed or committee decisions may be submitted, at any time, to the Current Practice Committee Chairperson. The Current Practice Committee Chairperson will be responsible for submitting the changes to the Legacy of Service document and to the Website Committee Chairperson for inclusion in the District 6 Website. These changes will be designed to guide the next chairperson selected for the position.